Procurement Assistant Manager

056/SSK/LSP.ITS/2025

Persyaratan

1. Mahasiswa ITS aktif dari program studi Sarjana Terapan Statistika Bisnis atau Sarjana Terapan Analitika Logistik Terapan atau Sarjana Teknik Industri atau Sarjana Manajemen Bisnis minimal semester 7 telah menyelesaikan mata kuliah terkait.
2. Telah mnyelesaikan kegiatan magang/ praktek kerja lapangan pada bidang logistik dan supply chain
3. Tenaga kerja/SDM dari mitra kerja ITS yang memiliki sertifikat pelatihan berbasis kompetensi pada pekerjaan digital marketing yang dilakukan oleh ITS

Unit

1. H.52LOG00.066.1 - Mengelola Fungsi Pembelian Pada Rantai Pasok

   1.1 Menafsirkan dan menganalisis komponen dan atribut yang dibutuhkan untuk mendukung strategi manajemen rantai pasok

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   1.1.1	Kerjasama dengan manajemen utama rantai pasok dalam organisasi dilakukan.
   1.1.2	Teknologi dan aplikasi pembelian untuk implementasi sistem manajemen rantai pasok diakses
   1.1.3	Kerjasama dengan para pihak terkait dilakukan untuk merancang kebijakan dan prosedur pembelian sesuai dengan strategi rantai pasok.
   1.1.4	Proses bisnis pendukung pelaksanaan strategi pembelian dirancang
   1.1.5	Dukungan kepada staf dan pelanggan diberikan untuk membantu implementasi strategi pembelian

   1.2 Mengelola fungsi pembelian dalam strategi rantai pasok

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   1.2.1	Komunikasi dan pertukaran informasi dengan rekan dan supplier dikelola sesuai dengan prosedur di tempat kerja.
   1.2.2	Memfasilitasi dan kolaborasi dengan organisasi rantai pasok lain dilakukan sesuai dengan strategi pembelian.
   1.2.3	Pembelian dan pembayaran dikelola sesuai dengan strategi manajemen.
   1.2.4	Penyesuaian kebijakan dan prosedur pembelian diidentifikasi untuk merespon kebutuhan pelanggan dan supplier.

   1.3 Mengevaluasi dan meningkatkan fungsi pembelian untuk efektifitas rantai pasok

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   1.3.1	Proses pembelian dimonitor sesuai dengan strategi pembelian.
   1.3.2	Kaji ulang dan identifikasi perbaikan proses pembelian dilakukan sesuai prosedur di tempat kerja.
   1.3.3	Kinerja teknologi dan aplikasi pembelian dikaji ulang untuk rekomendasi perbaikan.
   1.3.4	Umpan balik digunakan untuk perencanaan dan peningkatan strategi pembelian di masa datang.

2. H.52LOG00.064.1 - Mengelola dan Mengevaluasi Permintaan Penawaran

   2.1 Menentukan persyaratan permintaan penawaran

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   2.1.1	Cakupan permintaan penawaran diidentifikasi sesuai dengan tujuan pengadaan dan prosedur tempat kerja.
   2.1.2	Permintaan penawaran dikonfirmasi sesuai dengan standar tempat kerja.
   2.1.3	Spesifikasi barang/jasa yang dibutuhkan pengguna dimasukkan dalam permintaan penawaran
   2.1.4	Permintaan penawaran barang/jasa diperoleh dari pemasok yang handal.
   2.1.5	Rencana pengelolaan permintaan penawaran dibuat sesuai dengan prosedur tempat kerja.
   2.1.6	Rencana spesifikasi permintaan penawaran dilakukan sesuai dengan standar tempat kerja.

   2.2 Mengelola permintaan penawaran

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   2.2.1	Permintaan penawaran dan ketentuan kontrak dikelola sesuai dengan prosedur tempat kerja.
   2.2.2	Kondisi penawaran diklarifikasi kepada pemasok dan pengguna.
   2.2.3	Isi permintaan dokumen penawaran diperoleh dari penilaian pasar sesuai standar tempat kerja.
   2.2.4	Penilaian pasar untuk permintaan penawaran disetujui oleh pihak terkait sesuai dengan prosedur tempat kerja.
   2.2.5	Dokumentasi penawaran, dikelola sesuai prosedur tempat kerja.

   2.3 Mengevaluasi penawaran

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   2.3.1	Rencana dokumen penawaran disetujui pihak terkait sesuai standar tempat kerja.
   2.3.2	Evaluasi pengelolaan konflik kepentingan dilaksanakan sesuai dengan prosedur tempat kerja.

   2.4 Mengelola serah terima penawaran

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   2.4.1	Informasi dikirimkan permintaan penawaran kepada pemasok sesuai dengan standar tempat kerja
   2.4.2	Informasi permintaan penawaran diklarifikasi sesuai dengan prosedur tempat kerja.
   2.4.3	Penawaran diterima sesuai prosedur tempat kerja.
   2.4.4	Permintaan dokumen penawaran dan penutupan penawaran dipublikasikan sesuai standar tempat kerja.
   2.4.5	Penawaran yang terlambat diterima dan tidak sesuai kualifikasi dengan dikelola persyaratan sesuai prosedur tempat kerja.

3. TLIR4001 - Monitor supplier performance

   3.1 Administer supplier contract

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   3.1.1	Procedures for receiving supplied goods/materials/services are documented and implemented within the workplace
   3.1.2	Supplied goods/material/services are assessed for conformity to contracted requirements including price, quantity, quality and delivery schedules
   3.1.3	Non-conformance of supplier with contracted requirements is accurately detailed
   3.1.4	Actions to rectify non-conformance are undertaken in accordance with enterprise procedures and within scope of authority
   3.1.5	Issues of non-conformance beyond scope of authority are referred to designated personnel in accordance with enterprise operating procedures

   3.2 Complete documentation

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   3.2.1	Annotations and performance assessment/evaluations are completed and appended to supplier file
   3.2.2	Action taken in regard to non-conformance of contracted requirements is documented and appended to supplier file
   3.2.3	System records are maintained and updated in accordance with enterprise information management system and required regulatory requirements

4. BSBWOR502 - Lead and manage team effectiveness

   4.1 Establish team performance plan

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   4.1.1	Consult team members to establish a common understanding of team purpose, roles, responsibilities and accountabilities in accordance with organisational goals, plans and objectives
   4.1.2	Develop performance plans to establish expected outcomes, outputs, key performance indicators (KPIs) and goals for work team
   4.1.3	Support team members in meeting expected performance outcomes

   4.2 Develop and facilitate team cohesion

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   4.2.1	Develop strategies to ensure team members have input into planning, decision making and operational aspects of work team
   4.2.2	Develop policies and procedures to ensure team members take responsibility for own work and assist others to undertake required roles and responsibilities
   4.2.3	Provide feedback to team members to encourage, value and reward individual and team efforts and contributions
   4.2.4	Develop processes to ensure that issues, concerns and problems identified by team members are recognised and addressed

   4.3 Facilitate teamwork

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   4.3.1	Encourage team members and individuals to participate in and to take responsibility for team activities, including communication processes
   4.3.2	Support the team in identifying and resolving work performance problems
   4.3.3	Ensure own contribution to work team serves as a role model for others and enhances the organisation’s image for all stakeholders

   4.4 Liaise with stakeholders

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   4.4.1	Establish and maintain open communication processes with all stakeholders
   4.4.2	Communicate information from line manager/management to the team
   4.4.3	Communicate unresolved issues, concerns and problems raised by team members and follow-up with line manager/management and other relevant stakeholders
   4.4.4	Evaluate and take necessary corrective action regarding unresolved issues, concerns and problems raised by internal or external stakeholders

5. BSBMGT502 - Manage people performance

   5.1 Allocate work

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   5.1.1	Consult relevant groups and individuals on work to be allocated and resources available
   5.1.2	Develop work plans in accordance with operational plans
   5.1.3	Allocate work in a way that is efficient, cost effective and outcome focussed
   5.1.4	Confirm performance standards, Code of Conduct and work outputs with relevant teams and individuals
   5.1.5	Develop and agree performance indicators with relevant staff prior to commencement of work
   5.1.6	Conduct risk analysis in accordance with the organisational risk management plan and legal requirements

   5.2 Assess performance

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   5.2.1	Design performance management and review processes to ensure consistency with organisational objectives and policies
   5.2.2	Train participants in the performance management and review process
   5.2.3	Conduct performance management in accordance with organisational protocols and time lines
   5.2.4	Monitor and evaluate performance on a continuous basis

   5.3 Provide feedback

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   5.3.1	Provide informal feedback to staff on a regular basis
   5.3.2	Advise relevant people where there is poor performance and take necessary actions
   5.3.3	Provide on-the-job coaching when necessary to improve performance and to confirm excellence in performance
   5.3.4	Document performance in accordance with the organisational performance management system
   5.3.5	Conduct formal structured feedback sessions as necessary and in accordance with organisational policy

   5.4 Manage follow up

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   5.4.1	Write and agree on performance improvement and development plans in accordance with organisational policies
   5.4.2	Seek assistance from human resources specialists, where appropriate
   5.4.3	Reinforce excellence in performance through recognition and continuous feedback
   5.4.4	Monitor and coach individuals with poor performance
   5.4.5	Provide support services where necessary
   5.4.6	Counsel individuals who continue to perform below expectations and implement the disciplinary process if necessary
   5.4.7	Terminate staff in accordance with legal and organisational requirements where serious misconduct occurs or ongoing poor-performance continues